Town Hall Rentals

**IMPORTANT UPDATE REGARDING COVID-19**

All August rentals have been cancelled and are in the process of being refunded. All renters should have been contacted via email by Town Staff. As of now, existing September-December rentals have not been cancelled, though we are not making any new reservations for the remainder of 2020 at this time. Any renters with events through the end of 2020 wishing to cancel due to COVID-19 may do so for a penalty-free full refund. Please submit your request via email to Diane Edwards.

All future bookings are on hold until further notice! Potential renters should be advised that no gatherings over 50 people will be permitted inside Town Hall, and a plan to social distance/screen event guests must be submitted along with the rental application once we have been approved to begin re-booking events. We will announce when we have a potential date for re-opening bookings. Please contact Diane Edwards with any questions.

Windermere Town Hall

Thank you for inquiring about the Windermere Town Hall as your event venue. The Town Hall is available for rental on a first-come, first-served basis with Town-sponsored events taking precedence. To reserve your date, a deposit of $250 (money order or check made payable to The Town of Windermere; we do not accept cash) and a completed RENTAL AGREEMENT are required. All deposits are processed as/are a separate charge from the rental fee. A reimbursement check will be mailed to you after Public Works has completed your exit report.

The Windermere Town Hall is on the National Historic Registry. Please carefully review the rules and regulations contained within the RENTAL AGREEMENT to ensure that you do not forfeit part or all of your deposit, but that you receive a full refund of that deposit. If you have questions regarding any of the policies within this agreement, please contact Diane Edwards, Windermere Administrative Assistant (407-876-2563 ext 5321).

Please note the following:

  • Town meetings and functions take precedence over private events. Certain months there may be a delay in booking to allow Town boards & committees first choice on event dates (generally these will be March, April, September, October, and December).
  • We do not have A/V equipment for use by renters.
  • We require at least 30 days notice to book events.
  • We do not book events more than 1 year in advance.
  • During the holiday season (November – January), there will be a large tree as well as mantle/stage decorations in Town Hall. The tree and mantle/stage decorations will not be (re)moved or altered for private functions.
  • The person who fills out the contract must be the person to make all payments.
  • We do not accept any cash payments. The deposit must be made with a check or money order made out to the Town of Windermere, but the balance may be paid with a credit card (no American Express).

Fees and capacity:

FEE RESIDENT* RATE NON-RESIDENT RATE
DEPOSIT $250 $250
FULL DAY** $500 $1,500
1 HOUR $150 $450
2 HOURS $225 $525
3 HOURS $300 $600
4 HOURS $375 $875

*Resident is defined as dwelling within the incorporated limits of Windermere. As Windermere is approximately 2-square miles, not every “Windermere” address is actually incorporated; ex: Summerport and Keenes’s Pointe are not actually within Windermere, and therefore would pay the non-resident rates. Please contact Diane Edwards to determine whether your address falls within the incorporated boundaries of Windermere, or visit the Orange County Property Appraiser’s Website; incorporated addresses will show municipality as “Windermere,” while un-incorporated addresses will show “un-incorporated.”

**Fridays, Saturdays, and Sundays are billed as full-days regardless of how long a renter will utilize Town Hall. We do not book more than one rental per weekend day. For a full day rental, access to Town Hall begins at 7:00am the day of the event. Early entry to set up is not permitted. All trash, personal decorations, food, rental furniture, etc. must be removed by 1:00am the following morning.

Capacity is as follows:
Town Hall main hall – 125
Town Hall stage – 12
Town Hall porch – 65

Included in the rental are tables, chairs, set up/take down of tables and chairs, as well as access to the kitchen. Please turn THIS FORM into Diane Edwards 2 weeks prior to your event to ensure you have tables and chairs set up.

About Historic Town Hall

The settlement of Windermere began in the mid-1800s when Englishman Stanley Scott built his home in the area, giving it and the surrounding orange groves the name of Windermere, in memory of the Lake Windermere region of England.

Other settlers followed, and a town site was platted in 1889, but the community was not formally incorporated until 1925. The Town Council had no permanent meeting place. Elected officials and citizens often met at the Windermere Women’s Club, which was destined to become the Town Hall.

The two-story wood frame clubhouse had been erected on the shore of nearby Lake Butler in 1922 and was moved to its present site in 1938 for use as a community center. It formally became the seat of local government in 1945.

Today, the square surrounding Town Hall is the focus of civic and recreational activity in Windermere. Facilities found there include the Chase Memorial Library, basketball courts, a municipal office building, and the Cal Palmer Memorial Building; a small wood frame building constructed in 1911 by one of Windermere’s most prominent early residents.

For a time, the building served as both the town hall and post office. Both the Town Hall and the Cal Palmer Building are listed in the National Register of Historic Places.

Town Hall During the Holidays

View more images and see more information about Town Square Park here