TOWN OF WINDERMERE
REQUEST FOR QUALIFICATIONS
RFQ: #2014-02 ON CALL LAND PLANNING SERVICES
RESPONSES ARE DUE BY 5:00 PM July 16th, 2014
MAIL OR DELIVER RESPONSES TO:
ATT: Robert Smith, Town Manager
614 Main St. Windermere, FL 34786
Robert Smith, Town Manager
Phone: (407) 876-6480, Fax (407) 876-0103
The Town of Windermere requests qualified firms or individuals to submit proposals for the performance of On Call Land Planning Services. The successful firm/individual shall be expected to expeditiously perform the necessary tasks included in this document and must have the capacity to handle multiple projects concurrently. The successful firm/individual will provide services on an as needed basis throughout the term of the agreement.
Those firms/individual interested in providing this service are instructed to submit three (3) bound copies, one (1) unbound original, and one (1) electronic copy (CD: PDF Format) of their qualifications pertinent to the scope of work prior to 5pm Eastern Standard Time, July 16, 2014, to the attention of Robert Smith, Town Manager 614 Main St. Windermere, FL 34786. Qualification documents received after this date and time will not be considered. The Town of Windermere reserves the right to reject any and all qualification documents received, to solicit new qualification documents, or take any other such actions that may be deemed to be in the best interest of the
Town of Windermere. The Town of Windermere is an Equal Opportunity Employer. MBE/WBE/DBE
businesses are encouraged to participate. The Town of Windermere strictly enforces open and fair competition.
Firms/individuals are invited to submit qualifications documents to the Town of Windermere Land
Requirements for submission and selection criteria may be obtained from the Town of Windermere’s web site at www.town.windermere.fl.us. All questions pertaining to this Request for Qualifications (RFQ) should be directed, in writing, to Robert Smith, Town Manager, PO Box 669 Windermere, FL
34786, by facsimile (407) 876-0103, or by email firstname.lastname@example.org. Any addenda to this RFQ shall be made on the Town web site. It is the sole responsibility of those submitting an RFQ to check the web site for addendums. These questions are due by 5pm June 22, 2014. Final addenda will be posted by 5pm June 30, 2014.
Proposers must submit one (1) original response unbound marked “Original”, three (3) bound copies marked “Copies”, and one (1) electronic copy (CD; PDF Format) of the submittal in a sealed envelope clearly marked on the outside with the Proposers name and “RFQ 2014-02 On Call Land Planning Services” addressed and delivered to:
Att: Robert Smith, Town Manager
614 Main Street
Windermere, FL 34786
All qualifications must be received by Robert Smith before 5:00pm July 16, 2014. Any qualifications received after this date and time will be automatically rejected. Materials may be delivered by Certified Mail, Return Receipt, hand delivered or couriered. Faxed or emailed proposals will be automatically rejected. Hand delivered qualification documents may request a receipt. If sent by mail or courier, the above mentioned envelope shall be enclosed in another envelope addressed to the entity and address stated above. Proposers should be aware that certain “express mail” services will have to meet the required time frame of submittal or be deemed automatically rejected. It is the sole responsibility of the Proposer to ensure their proposal is received in a timely manner.
The Town of Windermere reserves the right to reject any and all proposals, to waive informalities in any or all qualification documents, to re-advertise for RFQ’s, and to separately accept or reject any item or items and to negotiate contracts in the best interest of the Town of Windermere.
While every effort has been made to ensure the accuracy and completeness of the information in this RFQ we recognize that the information may not be complete in every detail and that all work may not be expressly mentioned in these specifications. It is the responsibility of the proposing company to include in their proposal all pertinent information in accordance with the objectives of the Town.
Calendar of Events
All times listed in the calendar of events is Eastern Daylight Time
Request for Qualifications Advertised
June 16, 2014
Technical Questions Due to the Town (written)
5pm June 22, 2014
Responses to Questions Due from the Town
5pm June 30, 2014
Proposals Due to the Town
5pm July 16, 2014
Short List Presentations (if necessary)
Contract Negotiated with Town
Council Approval of Qualified Vendor
· The Town reserves the right to alter scheduled dates if necessary
RFQ #2014-02 On Call Land Planning Services
RFQ #2014-02 Question Responses