TOWN OF WINDERMERE
REQUEST FOR QUALIFICATIONS RFQ: #2014-01
ARCHITECTURAL/ ENGINEERING SERVICES FOR TOWN FACILITIES
RESPONSES ARE DUE BY 5:00 PM EST June 2, 2014
MAIL OR DELIVER RESPONSES TO:
ATT: Robert Smith, Town Manager
614 Main St. Windermere, FL 34786
Robert Smith, Town Manager
Phone: (407) 876-2563, Fax (407) 876-0103
The Town of Windermere is seeking qualifications and proposals from qualified architectural and engineering firmsor teams of architectural and engineering firms to provide complete design services with respect to the Town’sdesire to explore the current and future needs as it relates to the Town’s Governmental Complex located at 614Main St. Windermere, FL. This project includes: verifying the current and projected space needs of Towndepartments housed in the existing Town Office facilities; analyzing development feasibility and preparing order ofmagnitude cost estimates, developing design alternatives for the Town’s consideration to meet the space needs of the Town Departments; taking the design concept on the site selected by the Town and developing schematic plansand specifications sufficient to present a detailed project budget for consideration.
In addition to meeting the Town’s space needs, the resulting plan for the Town Offices must meet the requirementsof the Americans with Disabilities Act (ADA), the State Building Code, and all other regulatory requirementspertaining to the design, function, and safety of a Town Office facility.
Those firms interested in providing this service are instructed to submit three (3) bound copies, one (1) unboundoriginal, and one (1) electronic copy (CD: PDF Format) of their qualifications pertinent to the scope of work priorto 5pm Eastern Standard Time, June 2, 2014, to the attention of Robert Smith, Town Manager 614 Main St.Windermere, FL 34786. Qualification documents received after this date and time will not be considered. TheTown of Windermere reserves the right to reject any and all qualification documents received, to solicit newqualification documents, or take any other such actions that may be deemed to be in the best interest of the Townof Windermere. The Town of Windermere is an Equal Opportunity Employer. MBE/WBE/DBE businesses areencouraged to participate. The Town of Windermere strictly enforces open and fair competition.
2. SUBMISSION REQUIREMENTS:
Firms are invited to submit qualifications documents to the Town of Windermere RFQ 2014-01
Architectural/Engineering Services for Town Facilities.
Requirements for submission and selection criteria may be obtained from the Town of Windermere’s web site atwww.town.windermere.fl.us. All questions pertaining to this Request for Qualifications (RFQ) should bedirected, in writing, to Robert Smith, Town Manager, 614 Main St. Windermere, FL
34786, by facsimile (407) 876-0103, or by email firstname.lastname@example.org. Any addenda to this RFQ shall be made on the Town web site. It is the sole responsibility of those submitting an RFQ to check the web site for addendums. These questions are due by 5pm EST May 15, 2014. Final addenda will be posted by 5pm EST May19, 2014.
Proposers must submit one (1) original response unbound marked “Original”, three (3) bound copies marked“Copies”, and one (1) electronic copy (CD; PDF Format) of the submittal in a sealed envelope clearly markedon the outside with the Proposers name and “RFQ 2014-01 Architectural/Engineering Services for Town Facilities” addressed and delivered to:
Att: Robert Smith, Town Manager
614 Main Street
Windermere, FL 34786
All qualifications must be received by Robert Smith before 5:00pm EST June 2, 2014. Any qualifications received after this date and time will be automatically rejected. Materials may be delivered by Certified Mail, Return Receipt,hand delivered or couriered. Faxed or emailed proposals will be automatically rejected. Hand delivered qualificationdocuments may request a receipt. If sent by mail or courier, the above mentioned envelope shall be enclosed inanother envelope addressed to the entity and address stated above. Proposers should be aware that certain “expressmail” services will have to meet the required time frame of submittal or be deemed automatically rejected. It is thesole responsibility of the Proposer to ensure their proposal is received in a timely manner.
The Town of Windermere reserves the right to reject any and all proposals, to waive informalities in any or all qualification documents, to re-advertise for RFQ’s, and to separately accept or reject any item or items and tonegotiate contracts in the best interest of the Town of Windermere.
While every effort has been made to ensure the accuracy and completeness of the information in this RFQ werecognize that the information may not be complete in every detail and that all work may not be expresslymentioned in these specifications. It is the responsibility of the proposing company to include in their proposal allpertinent information in accordance with the objectives of the Town.
3. Calendar of Events
All times listed in the calendar of events is Eastern Daylight Time
Request for Qualifications Advertised
May 1, 2014
Technical Questions Due to the Town (written)
May 15, 2014
Responses to Questions Due from the Town
May 19, 2014
Proposals Due to the Town
June 2, 2014 5pm EST
Short List Presentations (if necessary)
Contract Negotiated with Town
Board Approval of Qualified Vendor
The Town reserves the right to alter scheduled dates if necessary
Responses to Questions