The Town of Windermere is seeking qualified firms to conduct an area wide traffic study. The purpose and intent of the study is to maintain the Town’s neighborhood vitality as well as promote a safe and livable environment for the residents, pedestrians, bicyclists, and motorists.
Those firms/individual interested in providing this service are instructed to submit three (3) bound copies, one (1) unbound original, and one (1) electronic copy (CD: PDF Format) of their qualifications pertinent to the scope of work prior to 5pm Eastern Standard Time, May 1, 2013 to the attention of Robert Smith, Town Manager 614 Main St. Windermere, FL 34786. Qualification documents received after this date and time will not be considered. The Town of Windermere reserves the right to reject any and all qualification documents received, to solicit new qualification documents, or take any other such actions that may be deemed to be in the best interest of the Town of Windermere. The Town of Windermere is an Equal Opportunity Employer. MBE/WBE/DBE businesses are encouraged to participate. The Town of Windermere strictly enforces open and fair competition.
RFQ #2013-01 Area Traffic Study
Services will include the following to the extent approved by the Town Council and/or Town Manager
The scope of work to be performed by the awarded firm may consist of, but not be limited to the following:
· Classify all roads by identifying their function, condition and level of service
· Conduct 24 Hour Traffic Counts on at least 8 segments. Add cost per segment over 8.
· Establish criteria on how to improve the roads
· Assess Roadway conditions and recommend roadway improvements
· Recommend ways to mitigate impact of truck traffic and techniques for increased efficiency, safety, capacity and level of service for the Town’s transportation facilities.
· Provide a comprehensive traffic operations and safety analysis.
· Identify the solutions to address traffic volume, roadway needs and safety issues for residents with a focus on the following intersections:
o Main St. and Park Ave: Windermere Elementary School
o Main St. and Windermere Road
o Main St. and Chase Road
· Account for and project surrounding jurisdictions development approvals and how those approvals impact the Town roadway network.
· Obtain and evaluate crash data for the last three years to determine need for safety improvements.
· Determine whether there are any planned or programmed transportation improvements and development projects.
· Inventory the Town’s current bicycle and pedestrian paths.
· Collect and review existing traffic studies conducted within and adjacent to the Town and include analysis within final report.
· Meeting participation-to identify current and future concerns and address community needs
o Attendance at 2 Council Meetings/Workshops.
o Meetings with Staff
o Meeting with Long Range Planning Committee
Questions and Answers:
1) Is there an estimated budget for this project? If so, what is it? No
2) Do the five required forms count towards the 25 pages? No
Town of Windermere RFQ #2013-01 Area Traffic Study Clarification Questions & Responses:
1. The RFQ calls for proposals to be, “type written, bound 8 ½ x 11 format,” and limited to 25 pages. Are there limitations on font types and sizes and should the proposal be single or double spaced? No
2. The RFQ contains a selection schedule. Is there a work schedule? That is, when will work begin, when is the final study due, and are there any special events (parades, celebrations, school activities) that could modify data collection activities? Town will work with the selected consultant on estimated time frames for the deliverables. Submittal should include an estimate of time within the approach section of submittal.
3. What are the expected deliverables? A report that includes the items within the scope of work listed within the RFQ. These can be broken out per listed item.
4. The Scope of Services in the RFQ call for twenty four hour volume counts to be taken on at least 8 segments. Are those segments identified? The selection of the locations will be determined by need assessment for study purposes and what other jurisdictions have accounted for.
5. If sub-consultants are utilized, will they need to fill out the required forms in the RFQ or do you only want the required forms from the prime consultant? One for the prime consultant.
6. As of 2007, FDOT no longer issues a yearly DBE certificate. What format would the Town like for the DBE certification? Is a screen shot of the FDOT BIZNET website sufficient? Yes
7. Would you be willing to accept the indemnification requirements contained in Florida Statute 725.08? Yes, if the Respondent that is selected by the Town is a “design professional” as defined by subsection 725.08(4) of the Florida Statutes, the resulting contract to be negotiated between the Respondent and the Town will follow the requirements set forth in 725.08 of the Florida Statutes. For purposes of submitting the response forms included in the RFQ, a Respondent that is a “design professional” may amend the first paragraph of the Hold Harmless Agreement to read as follows:
I__________________________(Respondent) agrees to indemnify and hold the Town harmless for any and all claims damages, liability liabilities, losses and causes of action costs, which may arise out of its fulfillment of the contract awarded pursuant to this RFQ, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Respondent and other persons employed or utilized by the Respondent. It agrees to pay all claims, damages and losses, including related court costs and reasonable attorneys’ fees, and shall defend for all suits filed due to the negligent acts, error or omissions of Respondent or employees and/or agents of Respondent.
CLOSED: RFQ 2013-01 Area Traffic Study (Update as of 05/02/2013)
The Town received proposals from the following 5 firms prior to the 5 pm deadline on May 1, 2013: